A taco bar without the last-minute scramble.

Start with your people and your schedule. A clear brief helps any caterer recommend the right package and give you a useful quote.

1. Count the guests. Tell the caterer how many adults and children are eating, whether this is a full meal, and whether guests will return for seconds. Ask how their package translates into portions.
2. Share the date, address, and meal time. Include building access, parking, elevators, and who will meet the driver. Separate arrival time from the time food needs to be ready.
3. Choose the service format. A taco bar lets guests assemble their own plates. Individual boxes simplify distribution. Ask who sets up, serves, and cleans up.
4. Collect dietary needs early. Ask about ingredients, separate utensils, and kitchen cross-contact. Confirm arrangements with the caterer instead of relying on a menu label alone.
5. Request the full price. Get food, delivery, service, setup, equipment, disposables, tax, and any gratuity in one written quote. A lower per-person menu price may not mean a lower final bill.
6. Confirm the details in writing. Check headcount deadlines, deposits, cancellation terms, and the contact for day-of changes. Ask the caterer for food holding and leftover instructions.